What should you shred?

You should not be throwing away everything into the rubbish bin. The risks are too high and are now too easy to protect yourself against. Staying Privacy Act compliant is critically important.

Also remember that certain documents need to be kept for between 5-7 years and should be properly disposed after that.

Remember that you are relying on your employees to make a decision on what to dispose and when. That can be dangerous. Ideally, you should have a strict policy in place so there is no human error factor involved in deciding what to do with certain documents.

What goes in the rubbish? What goes in the shredding bin?

Ensure you have a shred-all policy. Don’t leave it up to employees to decide what is important to your business!

• Signatures
• Photographs
• Resumes
• System design information
• Proposals
• Marketing plans
• Quotes
• Salary, wage and bonus schedules
• Invoices/receipts
• Used cheque or deposit books
• System reviews
• Policies and procedures
• Medical and dental records
• Job descriptions
• Market research
• Passwords
• Leasing/rental agreements
• Price lists
• Student information
• Sales information
• Job applications
• R&D reports
• Employee disciplinary reports
• Credit reports and history
• Client contracts
• OH&S reports
• Tender documents
• Bank statements

• Client or prospect data
• Used diaries
• User names
• Confidential information
• Obsolete collateral
• Budgets
• School reports and exam results
• Medical records
• Employment contracts
• Obsolete promotional items
• Letters of complaint
• Credit card statements
• Business plans
• Tax returns (after 7 years)
• Blueprints
• Board papers
• Training manuals
• Research reports
• New product designs
• Printed email correspondence
• Contracts
• Tax forms
• Supplier contracts
• Finance applications
• Employee appraisals
• Legal cases
• Tax file numbers
• Resumes

 

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